COVID-19 Health and Safety Policies

Summary of CDMP and IPSP

Nearby Nature Communicable Disease Management Plan (CDMP)

The health and safety of our campers, volunteers, and staff are Nearby Nature’s top priority during this challenging time. Nearby Nature staff, parents/guardians, and campers all have important roles to play in caring for each other this summer. The following plans and protocols will explain how all can be involved. Note: Parents/guardians of vulnerable children or who have other vulnerable family members at home are encouraged to consult with medical professionals before sending their children to summer camps.

*Please note that COVID-19 health and safety guidance from local, state, and national health authorities may change during the summer. If such changes impact Nearby Nature’s policies or protocols, we will revise our plans and notify families as appropriate.

1 — Daily Health Screening and Safety Protocols

The following daily health screening and drop-off/pick-up safety protocols will be used at Nearby Nature’s summer 2020 daycamps:

  • Drop-off/Pick-Up: Parents/guardians should go directly to their child/children’s check-in station/s at drop-off and pick-up time. (These locations will be provided in a pre-camp parent/guardian letter.) If parents/guardians have more than one child, the older child should be dropped off first and the younger child should be picked up first. Parents/guardians will sign in/sign out each child on a written log each day. (Note that drop-off/pick-up may take longer than it has in the past due to the addition of required health screenings, so we ask that parents/guardians be patient and plan accordingly.)
  • Face Coverings/Masks: Parents/guardians should wear face coverings/masks during drop-off/pick-up and adhere to marked physical distancing guidelines (for example, wait lines defined by cones, knotted ropes, flags, etc.).
  • Health Screening Questions: Parents/guardians will be asked to answer a short set of health-related questions (about things like recent fevers, coughs, ill family members, etc.) at drop-off each morning/afternoon. Parents/guardians are encouraged to pre-screen at home.
  • Temperature and Health Checks: Each child will have a temperature check upon arrival at camp using a forehead thermometer which will be sanitized after each use. Any child with temperature of over 100.4 will not be admitted to camp. Nearby Nature will keep a log of all temperature checks. Any child with a cough, shortness of breath, or difficulty breathing (unrelated to ongoing conditions shared in advance) will not be admitted to camp. (See Exclusion from Camp below for sick child procedures.) In the absence of fever/respiratory symptoms, any child with two of the following symptoms will not be admitted to camp: chills or shaking, muscle pain, headache, sore throat, or new loss of taste or smell.
  • Visiting Camps: Parents/guardians/visitors will only be allowed to visit camp for special occasions (such as theater productions) where physical distancing can be maintained. Parents/guardians/visitors must wear face coverings/masks and sanitize their hands when they enter the camp site for a special program. Hand sanitizer will be provided. Parents will not be allowed to stay at camp with their child/children during normal camp hours.

2 — Record Keeping and Contact Tracing

Daily Camper Log: Nearby Nature will keep a daily log for each camp (stable group of 10) that includes the information below. This information will support COVID-19 contact tracing by local health authorities (if necessary) and will be maintained for a minimum of four weeks after camp.

  • Child’s name
  • Drop-off/pick-up time
  • Adult’s signature at drop-off/pick-up
  • Adult emergency contact information
  • A record of all staff/volunteers and visitors that interact with stable group
  • Registration/employment data that includes contact information for all stable group campers, staff, volunteers, and visitors

Camper/Staff/Volunteer Exclusion Records: Written records will be kept by camp administrative staff regarding any camper/volunteer/staff who go home sick/have symptoms of illness – and how this situation is addressed.

3 — Exclusion from Camp (for Sick or COVID-19 Exposed Persons)

  • Staff/volunteers should not come to work and parents/guardians should not bring children to camp if they (or anyone in their household) have recently had an illness with fever or a new cough.
  • If a child becomes ill while at camp, the child will be separated from the group and a parent/guardian will be contacted for an immediate pick up. While waiting for a sick child to be picked up, staff will stay with the child in an area isolated from others. Staff will remain as far away as safely possible from the child (preferably at least six feet), while remaining in the same room/area.
  • Sick staff, volunteers, and campers will be asked to remain at home for at least 10 days after illness onset, and until 72 hours after fever is gone without use of fever reducing medicine, and COVID-19 symptoms (fever, cough, shortness of breath, and diarrhea) are improving.
  • Nearby Nature will exclude from camp any staff, volunteer, or camper known to have been exposed to COVID-19 within the preceding 14 days.
  • If any camper, volunteer, staff member, or visitor is diagnosed with COVID-19, that person/family should immediately alert Nearby Nature administrative staff and refrain from returning to camp/work. Nearby Nature will also be alerted about this diagnosis by Lane County Health. (See Notification below.)
  • Nearby Nature will report to Lane County Public Health (541-682-1380) any cluster of illness/COVID-19 symptoms among summer camp program staff or students.
  • Staff, volunteers, or campers who have a cough that is not a new onset cough (e.g. asthma, allergies, etc.) will not be excluded from camp. Staff/volunteers will have on record with Nearby Nature information about existing conditions that cause coughing. Parents/guardians must share information about existing conditions that cause coughing for campers on their registration forms.

4 — Notification of Confirmed Cases of COVID-19

  • If anyone associated with Nearby Nature daycamps (campers, volunteers, staff, or visitors) is officially diagnosed with COVID-19, Nearby Nature will be notified by Lane County Public Health as part of their contact tracing process. Nearby Nature will then consult with local health authorities regarding facility cleaning and/or possible program closure.
  • Families will also be notified if a camper, volunteer, staff member, or visitor is confirmed to have COVID-19. Nearby Nature will not, however, disclose the identity of the diagnosed person due confidentiality requirements in Federal HIPAA law.

5 — Protocol for Cessation of Camp Activities If Necessary

  • If staff/volunteer/camper illness or local/state/national health authorities deem it necessary to close down any or all Nearby Nature camps, all impacted campers will immediately be sent home and camp activities will be discontinued until health authorities decide when and if it is safe to reopen. A prorated refund or credit for future programs will be offered if closure is unavoidable and permanent.


Nearby Nature Illness Prevention and Sanitation Protocols (IPSP)

1 — Illness Prevention Protocols

Stable Groups:

  • Each camp will consist of one group of no more than 10 children – a “stable group.” This stable group will not interact with campers from other stable groups on site, including during lunch and flex care time. Physical barriers (reminder flags/ropes/etc.) will be used to delineate separate spaces for each stable group. Special shared areas (such as the sandbox and the Edible Schoolyard) will be used by only one stable group at a time by prior agreement amongst staff and will be sanitized as needed after each stable group’s use.
  • The number of staff regularly interacting with each stable group will be reduced to the safest minimum number. Staff who interact with multiple stable groups will wear a face covering/mask and wash/sanitize their hands between stable group interactions.
  • If a guest visits a camp, they will sanitize their hands upon entering and exiting and wear a face covering/mask.


  • Campers will be encouraged to wash hands (with the 20 second rule emphasized by using fun songs) and use hand sanitizer frequently – always before eating and after sharing equipment.
  • Alcohol-based hand-sanitizing products (60 to 95%) may be substituted for soap and water washing if campers do not have easy access to a sink (for example, when they are out in the park on a hike or bike ride).

Health and Safety Reminders:

  • Staff/volunteers will provide campers with positive and age-appropriate verbal reminders about how they should cough into their sleeves or a tissue, not touch their faces, not share food, and remain six feet apart.
  • Age appropriate posters will be displayed around the site (when possible) to further remind staff/volunteers/campers to follow COVID-19 safety protocols.

Food Service:

  • Campers and staff/volunteers will wash hands with soap and water prior to eating. In limited circumstances where use of soap and water is not possible (for example when campers are out in the park or on a bike ride), using alcohol-based hand sanitizer (60-95%) is acceptable.
  • Campers will be instructed not to share food with other campers.
  • Nearby Nature will not provide campers with daily snacks or lunch food, but may allow students to harvest and/or prepare food using vegetables and fruits from the Learnscape.
  • If food is harvested and/or prepared in the Learnscape, campers will be provided with their own individual sanitized collection and food service containers and utensils.

Physical Distancing:

  • Staff/volunteers will help campers maintain physical distancing as much as possible by providing individual sit spot mats, using pool noodles for games, avoiding hand/body contact activities, limiting the sharing of equipment, using marked ropes, etc. Nearby Nature staff will work to make physical distancing a creative challenge, rather than a difficult limitation.

Equipment Sharing: 

  • Activities/games that minimize sharing of equipment/supplies will be prioritized.
  • Individually-labeled sets of equipment/supplies – “Kid Kits” in plastic tubs (filled with art materials, sit spots, magnifiers, trail packs, special supplies, etc.) will be provided for each child whenever possible. Materials in these Kid Kits will be sanitized and/or washed at the end of each week.
  • If equipment must be shared between stable groups, it will be sanitized after each use by a stable group.
  • Staff/volunteers will help kids share equipment safely and creatively rather than focusing on the challenges of limited contact between campers.

Face Coverings, Masks, and Face Shields:

  • To the extent that it is safe and does not unduly prohibit communication, Nearby Nature staff and volunteers will wear face coverings, masks, or face shields in accordance with guidance provided by the Oregon Health Authority in early June (which currently requires such coverings). This will be most important when physical distancing is difficult or close contact with campers (due to injury, a need for comfort, etc.) is unavoidable. Early in the week, staff/volunteers will safely demonstrate for campers how their face coverings/ masks come on and off in order to address concerns or fears that these coverings may inspire in some children. Nearby Nature will provide its staff and volunteers with face coverings.
  • Campers are welcome, but not required, to wear face coverings/masks to camp. Campers who bring face coverings/masks to camp will be responsible for keeping track of and keeping on their own coverings. Instructors can encourage face covering/mask wearing, however, according to guidance from the Oregon Health Authority, children cannot be required to wear face coverings/masks and coverings should never prohibit or prevent access to instruction or activities. Camper should not wear face coverings/masks if they have a medical condition that makes it difficult for them to breathe with a face covering, if they have a disability that prevents them from wearing a face covering, or if they are unable to remove the face covering independently.
  • A small number of youth-sized face coverings will be available to families for a sliding scale donation at some camps thanks to a generous volunteer.

Important Facilities:

  • All camp sites will have access to bathrooms or Nearby-Nature-use-only porta potties, handwashing stations/sinks, tissues, paper towels, and garbage cans.

2 — Sanitation Protocols:

  • Frequently touched surfaces (door handles, sink handles, tables, shared supplies, etc.) will be sanitized multiple times per day as needed, including at the end of each camp day and between half day camps using the same facilities.
  • Bathrooms will be sanitized in the middle and at the end of each day if only one stable group is using the facility (and more often if needed). If more than one stable group is sharing a bathroom, the facility will be sanitized between each group’s use.
  • Items that cannot easily be washed or sanitized (for example, soft or plush toys) will not be used at camp.
  • Sanitizing supplies and hand sanitizer will be used safely, applied correctly, and stored out of reach of children.

Updated 6-5-20